Admission documents

Welcome to Great Bedwyn CE Primary School.   We hope that this is the start of a very exciting and happy time for both your child and for you as you join this vibrant school community. 

There is information on this page that we would like you to read.  Some of the information is linked to ways in which you can support learning at home and also included below are details on medications, privacy policy, our home school agreement and our online safety responsibilities.

When you have read the information, please sign the declaration documents on the paperwork you will be given on your induction day.  If you have any questions, please do not hesitate to contact us on or phone our School Office on 01672 870482.

Privacy Policy

Please see the following document detailing the categories of pupil information that we collect, hold and share.

Pupil Privacy Notice – For Students & Parents

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Home School agreement

School’s Aims/Ethos: To meet the needs of the individual child developing them to reach their highest potential in a caring atmosphere within a happy, secure environment. 

The responsibilities of parents/guardians/carers of the pupils: 

  • To support the school in the standards of work and behaviour we aspire to achieve, by encouraging your child to take an interest in his/her work and to work to the best of their ability in all aspects of school life
  • To support the school’s policies and guidelines for behaviour
  • To make the school aware of any concerns or problems that might affect your child’s work or behaviour
  • To share books on a regular basis with your child to encourage them to enjoy reading
  • To support your child in homework and other opportunities for home learning
  • To respond to parents’ evening invitations and other discussions about your child’s progress and the curriculum
  • To return the comments slip on your child’s Annual Report
  • Respond to communication requests in a timely fashion

 To ensure the smooth running of the school, it would be helpful if you could: 

  • Ensure that your child attends school regularly, on time and properly equipped. (No child should be on school premises before 8.45 am when they will be admitted by the teacher into their respective classroom. School finishes at 3.00 pm and all children should have left the premises by 3.15 pm, unless involved in a club activity). Parents need to be on school premises before 3.00pm 
  • Inform the school if your child needs to be absent for medical or other reasons
  • Keep the school informed about change of address or telephone number and make sure your contact number is up to date

 Responsibilities of the School towards its pupils:

  • We will care for your child’s safety and happiness
  • Encourage children to do their best and be kind at all times
  • Ensure, to the best of our ability, that your child achieves his/her full potential as a valued member of the school community
  • Provide a balanced curriculum and meet the individual needs of the child
  • Achieve high standards of work and behaviour through building good relationships and developing a sense of responsibility
  • Keep you informed about general school matters and your child’s progress in particular
  • Be open and welcoming at all times and offer opportunities for you to become involved in the daily life of the school

Most curriculum and management areas have Policies which, on request, are available for parents to read.  

What the school expects of its pupils (Written by the School Council after consultation with all the children in the School in September 2017):

  • In Great Bedwyn School we are KIND 
  • Be respectful to all adults in the school. Line up quietly
  • Look after the equipment in the shed. Always wait for year 6 to open the shed
  • Play outside. Only come inside school for a drink or to go to the toilet
  • When the bell rings, stand still, listen and then WALK to your lines
  • Remember to walk sensibly in and around school
  • In the toilets, only use a Smartie size amount of soap. Always flush and put paper in the bin
  • Look after other people’s belongings, for example, the scooters and bikes in the racks – do not ride them.
  • Remember to put your litter in the bin 
  • Only say things that are kind and polite. God’s name is special to us so only use it in prayer 
  • Sit quietly in the dining hall. Put your hand up and wait patiently at all times 

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Online safety responsibilities

As more and more people have access to the internet, online safety is becoming an increased priority for The Government and therefore, schools. As a result of this, the guidelines about how online safety is delivered in schools have recently changed

At Great Bedwyn School, we ensure that all pupils are taught regularly about online safety as part of their Computing and Personal Social Health Education lessons, so that they know how to keep themselves safe online both inside and outside of school

All pupils discuss with their teachers and sign a Pupil Acceptable Use Policy, which outlines how the pupils need to behave when using the internet in school, in order to keep themselves safe online.  However, many of these statements may also support the pupils’ use of the internet outside of school. Therefore it is important that as a school, we provide information not only for the pupils, but also for the parents/carers so that they may support their children with online safety as well.

The following documents outline how we would like you to help us support your child with online safety both in and out of school.  By adhering and observing to these statements, we can collectively educate pupils in a positive way about how to stay safe when online.

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Medicines and storage

Parents are advised that pupils who are unwell should not be sent to school.

At Great Bedwyn School we are unable to have “general” medication in school or administer it.  Parents are welcome to come into school to give medication to their own child. Very few medicines need to be taken during normal school hours and in most cases the appropriate dosage of medicine when prescribed to be taken “three times a day” can be given “before school, after school and at night”.  The same principle can also be applied to medication such as creams/drops for conjunctivitis etc.  Children requiring inhalers should have these in school with them and clearly marked with their name.

Staff are not to administer medication to a child unless the child is in possession of:

  • A health care plan organised by the school nurse with full documentation or
  • In the instance of a child requiring urgent medication for an allergic reaction for which an antihistamine has been prescribed, or for asthmatic children where an inhaler has been prescribed, a “Parent Consent for School to Administer Medication” form (Form 2M) has to been completed by the child’s parents. A copy of this will be kept in the School Nurse File (office), in the staff room and in the child’s classroom along with full details of the allergy, signs to look out for, treatment, location of medication (high shelf in stock cupboard opposite office or high shelf in the classroom teacher’s cupboard) and photo of the child.
  • If medication is long term and administering times are during the school day, once advice has been sought from the school nurse or GP, a Risk Assessment will be carried out and parents will be required to complete a Form 2M. Staff will then be asked to administer the medication, in front of a witness, and a Form 2 “Record of Prescribed Medicines Given to Child in School” form must be completed each time a dose is given.
  • Medication MUST always be in a pharmacy labelled original container labelled with the child’s name and dosage instructions clearly visible. It is the parents’ responsibility to ensure the medication is in date and not expired.
  • For children suffering with allergies, refer to Great Bedwyn School’s Allergies (inc nuts and other foods) Policy which is available form the School Office

Each time medication is given to ANY child a “Record of Medicines Administered to All Children” form (Form 2) must be completed by the member of staff administering the medication. If this is a one off (rather than a prescribed course) parents must be informed as soon as possible that medication has been administered to their child.

Staff receive training in the use of epipens.  A child suffering from a severe allergy should have 2 epipens in school at a time – one in the classroom and one in the staff room.  Epipens should be labelled by a pharmacist and it is the parents’ responsibility to ensure they are always in date. Both pens should be taken on school trips. 

Children suffering from asthma should have their own inhaler with them at all times (kept in their tray in the classroom or the classroom teacher’s cupboard), and this should be clearly labelled.  The inhaler should be self-administered if possible under adult supervision.  Parents are required to complete a Form 1M.

For a number of pupils with medical needs it may be appropriate for Risk Assessments to be conducted on certain activities, eg physical activities, external visits, residential visits.  The risk assessment would consider such issues as the pupil’s medical needs, medication requirements, physical abilities, emergency treatment etc.

The school also complies with the “Managing Medicines in Schools and Early Years Settings” issued by the Department of Health from which the said above named forms are taken.

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School meals

Our school meals are provided by Sue Brady Catering.  Information about their service can be found here.

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Nut aware school 

At Great Bedwyn School we strive to provide a safe learning environment for all students.  Due to some of our pupils suffering with life threatening nut allergies, we have been advised by the School Nurse to become a NUT AWARE SCHOOL.  An allergic reaction (anaphylactic shock) can occur through ingestion of nut products, cross contamination and breathing nut dust in the air.    Since this condition can be life threatening, we are asking all members of the school community for their help in minimising the risk to these children by:  

  • Avoiding giving children nuts or nut products in their packed lunches (Sue Brady Catering is a nut free business) 
  • Avoiding giving nuts or nut products or snacks/bars containing nuts for break time snacks 
  • Avoiding supplying the school or GBSA with cakes or food items containing nuts for birthday celebrations, sales or events 
  • Avoiding sending containers such as cereal boxes for DT / Art lessons into school which may have contained produce made with nuts  

We do acknowledge in our Allergies policy that many foods are labelled as ‘may have been produced in a factory handling nuts and cannot be guaranteed to be nut free’ Such items will be allowed in school as it would be unreasonable to expect these to be kept out of school. 

Please note where a member of staff notices a pupil eating a nut product, the product will be removed politely and the member of staff will explain why this has to be done.  A message will then be sent to the parent to explain what has happened so they are fully informed and to remind them of the Allergies policy. 

Due to the severity of the problem, it is important that all parents carry out the suggested measures and reduce the risk of allergic reaction to these children.  This is a significant change in school policy but it has been introduced on the recommendation of the School Nurse team due to specific allergies of some pupils and has been adopted by Governors so that the school takes all reasonable steps to keep all of its pupils safe.   We thank you in advance for your co-operation and support regarding this matter. 

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Leave of absence: family holidays in term time 

 Children’s progress during the school year is very important to us.  In order to make the expected levels of progress as children pass through the 7 years of primary education they should attend school as much as possible obviously giving them 100% attendance.  It is a common misconception that children are ‘entitled’ to 10 days of holiday each year.  This is not the case as if each child took 2 weeks of absence each year over their primary school time they would each have had 3 and a half months off school.  Ensuring individual progress and whole school progress and standards would be a near impossibility at this rate of absence. 

 Guidelines about when authorised absence can be given: the quotes are from the Wiltshire Council Holidays in Term Time leaflet produced in 2009.   

“Holiday Absence” – Parents do not have a legal right to take children out of school on holiday. The law says that schools have the discretion to grant up to 10 days authorised holiday absence in a school year if:

  • The parent the child normally lives with applies in advance for the holiday 
  • There are special circumstances for the holiday

 There are specific guidelines both for authorising and for not authorising holidays and these are quotes below. 

Circumstances when a school could authorise holidays :

  •  For personnel and other employees who are prevented from taking holidays outside of term time if the holiday will have minimal disruption to the pupil’s education 
  • When a family needs to spend time together to support each other during a crisis

 Circumstances when holidays should not be authorised : 

  • Availability of cheap holidays 
  • Availability of desired accommodation 
  • Poor weather experienced in school holidays periods 
  • Overlap with beginning or end of term

 Please be aware that holidays will not be authorised for reasons that do not meet the Local Authority criteria very closely and penalties will be issued from September 2020 for any unauthorised absences.  Should you wish to apply for authorised holidays you must apply in advance of the dates and the forms are available from the office. 

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